Terms & Conditions

The following terms and conditions apply to all registrations for the International Congress on Military Medicine World Congress 2021 to be held at the SQUARE in Brussels from 5 till 9 September 2022.

The International Committee of Military Medicine, also known as ICMM, (“ICMM”, “we,” “us” and “our”) respects individual privacy and values the confidence of our members and visitors of this website. This Privacy Policy sets out the privacy principles that we follow with respect to the collection, use, and disclosure of information that you may provide through ICMM’ website, www.icmmworldcongress2021.org (referred as the “website”).

Please read this entire Privacy Policy before using ICMM’ website or submitting information to ICMM through this website. By using the ICMM website, you consent to the practices described in this Privacy Policy.

This Privacy Policy/Terms of Use may be revised periodically and without notice to you. You are encouraged to periodically read this document to see if there have been any changes to our policies that may affect you.

PRIVACY LAW

We will share your personal information with third parties only in the ways that are described in this Privacy Policy. 

In compliance with the General Data Protection Regulation, the ICMM Organizers of Organizing Committee hereby informs that the information here given will solely be managed internally and used exclusively for the purpose of communication within the scope of the conference activities such as scientific and social.

ICMM Conference and Meeting Delegate List: the list of conference and meeting registrants is provided for one-time use to authorized exhibitors for that one conference/meeting. Attendees may opt-out of being included on the foregoing list at the time of registration. ICMM may also use this information internally for performing research projects, and program development in support of ICMM mission purposes. ICMM does not otherwise share your personal information with third parties for their promotional use or for marketing purposes.

Credit Card Information: ICMM does not disclose credit card account information provided through the Website. When users choose to pay using their credit cards, ICMM submits the information needed to the appropriate clearinghouse through secure sites to conduct the transactions. Notwithstanding the foregoing, ICMM may disclose your personal information as required by law or as needed in legal proceedings when ICMM believes in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

By continuing on this website, you authorize Event Masters to use the given personal data for the above-mentioned purpose as the assigned Professional Conference Organizer for the ICMM WC 2021. Event Masters is the GDPR processor while Belgian Defence and ICMM are data controllers.

You have the right to modify or cancel the data here given. Should you wish to do so please contact the conference secretariat:

Event Masters nv
Brownfieldlaan 37-1
2830 Willebroek, Belgium
Legal@eventmasters.eu

CHANGES TO YOUR CONFERENCE REGISTRATION

Any changes to your conference booking should be made in writing to Event Masters at – icmm2021@eventmasters.eu

TERMS OF CONFERENCE REGISTRATIONS

Conference registrations are non-refundable but may be transferred to a colleague if required. The place can only be transferred once for free. After that, a second or subsequent transfer will incur a fee of 150 euros (excl. 21% VAT) per transfer. Name substitutions can only be made within your own company/defense and if there is a difference in the registration fee payable then an invoice will be issued.

CANCELLATION OF CONFERENCE ATTENDANCE

In the event that you cancel your attendance you are allowed to transfer your conference registration to a colleague free of charge.

Please notify the conference office of your cancellation in writing.

  • Cancellation prior to April 15, 2022: Full Refund
  • Cancellation prior to July 15, 2022: 50% Refund
  • Cancellation after July 15, 2022: No refund

Please note that an administrative fee of 50 euros (excl. 21% VAT) will be taken in account when a refund has been approved.

INSURANCE AND LIABILITY

It is recommended that you obtain adequate cover for travel, health and accident insurance before you depart from your home country. Nor Event Masters, as organizer, nor ICMM or Belgian Defense can accept responsibility for personal injuries, or loss or, or damage to private property belonging to you or any accompanying people.

Event Masters cannot make any refunds of registration fees due to illness or unforeseen circumstances arising from a change in health status. Participants are advised to ensure they have adequate travel and health insurance in place to ensure reimbursement of such eventualities and cancellation.

FORCE MAJEURE

ICMM, Belgium Defense, Event Masters or the conference venue are not responsible for the cancellation, the partial non-execution or changes which might happen to the conference in the event of the following:

An accident outside human control – an act caused by a third party, such as Acts of God, including, without limitation:

  1. Credible threats of natural disaster in the geographic vicinity of the venue
  2. War
  3. Curtailment or interruption of transportation facilities
  4. Civil disturbance – the issue of a travel warning by the World Health Organization
  5. Any other events or disasters beyond the parties’ control which prevents the venue from accommodating ICMM WC 2021 and its delegates for the event or if for the same reasons the event is cancelled by Belgium Defense.

If travel arrangements are affected by any of the above Event Masters are not responsible for reorganizing or paying for alternative travel.

However, in case of terror threats in Brussels, Belgium, to that extent that the local government prohibits events and meetings from taking place, all registration fees will be reimbursed.

PAYMENT TERMS

Bank transfer: All invoices are payable within 30 days.

Credit card payments: The invoice is paid on the date the credit card payment goes through.

The invoice will be sent to your email address within 48 hours.

DELEGATE BADGES

You are required to wear your badge (clearly visible) during ALL events – including social events – to enable us to identify you as a legitimate delegate. This will avoid any unnecessary embarrassment on entry to business and social events.

PROGRAM CHANGES

ICMM World Congress 2021 reserves the right to make any necessary changes to the program at short notice. There will be no pro rata refund of registration fees for changes to the program.

DATA PROTECTION STATEMENT

Event Masters, as the processer assigned by Belgian Defense as the controller, protects the personal data of its website users with greatest diligence and complies with the recent GDPR. Personal data are data which can be related to your person and provide information to identify you. This includes of course your name, postal address and telephone number as well as information about your possible interests and surfing customs as far as this information can be attributed to you directly or indirectly.

We collect use and process personal data provided by you only according to the strict data protection provisions of the GDPR and the Belgian data protection.  

If you continue, you agree with the above terms and conditions

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